3rd Cary Caribbean Regulations

HOURS OF SET-UP

Set up will be between 1:00pm and 6:00pm on Friday September 23rd, 2011 and between 9:00am and 11:00am on Saturday September 24th.  Therefore, all left over items that will not be used and/or displayed at the booth should be property tucked away from sight no later than 11:30am for a clutter free event on Saturday September 24th, 2011.

INCLEMENT WEATHER

The festival will take place on September 24th, 2011 RAIN OR SHINE.  No refunds will be made for inclement weather, even if participation in that weekend is not possible.

BOOTH SPACE

Booths have a table of 6' by 3'.  Vendors must contain all equipment and supplies within their booth space.  The Caribbean Festival is a family-friendly environment and we expect all participants to be respectfull of this family environment in their attire, behavior and interractions.  No music or PA systems allowed in booth spaces.  Organizations must participate the whole day of the Festival.  If abandoned, booth will be shut down.

MATERIALS

Information and/or samples about your organization/business can be handed out to participants, only form within the actual booth space.  Distribution of information outside your booth space or in any festival thoroughfare is strictly prohibited.  All materials for handout must be approved in advance by the Executive Director.

BEVERAGES

APUCN retains exclusive vending rights for carbonated beverages, water and Puerto Rican Souvenir's.

REGULATIONS 

APUCN reserves the right to remove any booth in question from the event, as well as the exhibitor if the Caribbean Festival directives are not followed.  Removal by APUCN would result in a forfeiture of all fees. 

PARTICIPATION OF MINORS

For safety reasons, thirteen (13) is the minimum age to participate or work in a booth.  Exceptions to the age limit are children's performances and cultural exhibits.  It is extremely dangerous for young children to be in the booth with breakable objects, electrical equipment and hot foods.

LOST AND FOUND

The Festival Souvenir Booth will serve as the Lost and Found booth as well.  Items not claimed during the Festival will be taken to the APUCN office and discarded after 30 days.

CASH FOR BOOTHS

Participants are responsible for providing their own cash and coins for their booth operation.

SECURITY

The Festival will not be responsible for anything lost, missing or stolen items.  Each participant is responsible for securing their own property.

DELIVERIES

Participants must make their own arrangements to receive special equipment and supplies arriving at the Festival site.  Please provide suppliers with your booth location, and have someone available to receive equipment and supplies.  Festival personnel will not sign for any participants' equipment or supplies.

LITTER

Arrangements will be made for the continuous removal of litter in the Food Vendors section and throughout the building.  However it is the responsibility of each participant to keep their booth and cooking areas clean and clear of clutter at all times.

TOOLS

Participants must provide all tools needed for decoration or booth set-up.  Please label tools, so they can be returned to you if misplaced.

SIGNS

All display signs and banners have to be self supported.  No signs will be allowed to be hung from the walls.  No additional signs are permitted.